Payroll & Time Reporting Details Related to the CUE Temporary Layoff Program
The new CX Temporary Layoff Program which will be released into PPS on Friday, February 12, 2010 may require action by both Timekeepers and PPS preparers depending on the elections chosen by their employee. Below is a summary of actions that may need to be done to accomplish various Payroll Transactions.
*EQUAL SALARY REDUCTION
Timekeepers responsible for sub 2 employees will need to transfer the SRB line in timekeeping and report the associated reduction of hours on the SRB line.
*EQUAL SALARY REDUCTION AND OPT INTO RETROACTIVE HOLIDAY APPLICATION for the Campus Closure in December 2009
Timekeepers will need to go to the December pay period and reverse their original entry and enter the "K" code in the "Other" column for the time taken during the closure. They can report up to six days of Temporary Layoff for the Holiday closure. Reverse your original entry first by doing a negative time entry then add the new entry using the "K" other hours code.
*OPTING OUT OF THE EQUAL SALARY REDUCTION
PPS preparers need to remove the SRB distribution line(s) that were added by UCOP during the EDB update.
Timekeepers will add an "N" in the "Other" column for any time taken for sub 1 employees or omit reporting time for any time taken for sub 2 employee.
*OPTING OUT OF THE EQUAL SALARY REDUCTION AND OPTING INTO THE RETROACTIVE HOLIDAY APPLICATION for the Campus Closure in December 2009
PPS preparers need to remove the SRB distribution line(s).
For sub 1 employees who previously used paid leave time (Vacation, Comp Time) during the Holiday closure, timekeepers will need to reverse their original entry and add a new entry using other hours code "N" for no-pay in the "Other" column.
For sub 2 employees who previously used paid leave time (Vacation, Comp Time) during the Holiday closure, timekeepers will need to reverse their original entry.
Please be advised that this action will automatically deduct pay from the employee's check, so before you process the PTR, please make sure that your employee acknowledges the repayment by having them complete and sign the REPAYMENT AGREEMENT FORM for the RETROACTIVE APPLICATION OF CUE TEMPORARY LAYOFF DAYS TO 2009 HOLIDAY CLOSURE form which can be found later today in the Payroll Forms site.
http://blink.ucsd.edu/sponsor/BFS/divisions/payroll/forms.html
Timekeepers should process and submit the reversal and/or no pay entries to coincide with the selected repayment scheduled. This form should be retained in the department. If the employee refuses to sign the REPAYMENT AGREEMENT you should not reverse the entry and bring it to the attention of your department's HR contact who will bring it to ERPDWL. The form includes several payback options.
We hope this information is helpful in navigating through this complex program, please contact the Payroll Office should you have any questions.
Thanks as always for your support and understanding
Payroll Office
*EQUAL SALARY REDUCTION
Timekeepers responsible for sub 2 employees will need to transfer the SRB line in timekeeping and report the associated reduction of hours on the SRB line.
*EQUAL SALARY REDUCTION AND OPT INTO RETROACTIVE HOLIDAY APPLICATION for the Campus Closure in December 2009
Timekeepers will need to go to the December pay period and reverse their original entry and enter the "K" code in the "Other" column for the time taken during the closure. They can report up to six days of Temporary Layoff for the Holiday closure. Reverse your original entry first by doing a negative time entry then add the new entry using the "K" other hours code.
*OPTING OUT OF THE EQUAL SALARY REDUCTION
PPS preparers need to remove the SRB distribution line(s) that were added by UCOP during the EDB update.
Timekeepers will add an "N" in the "Other" column for any time taken for sub 1 employees or omit reporting time for any time taken for sub 2 employee.
*OPTING OUT OF THE EQUAL SALARY REDUCTION AND OPTING INTO THE RETROACTIVE HOLIDAY APPLICATION for the Campus Closure in December 2009
PPS preparers need to remove the SRB distribution line(s).
For sub 1 employees who previously used paid leave time (Vacation, Comp Time) during the Holiday closure, timekeepers will need to reverse their original entry and add a new entry using other hours code "N" for no-pay in the "Other" column.
For sub 2 employees who previously used paid leave time (Vacation, Comp Time) during the Holiday closure, timekeepers will need to reverse their original entry.
Please be advised that this action will automatically deduct pay from the employee's check, so before you process the PTR, please make sure that your employee acknowledges the repayment by having them complete and sign the REPAYMENT AGREEMENT FORM for the RETROACTIVE APPLICATION OF CUE TEMPORARY LAYOFF DAYS TO 2009 HOLIDAY CLOSURE form which can be found later today in the Payroll Forms site.
http://blink.ucsd.edu/sponsor/BFS/divisions/payroll/forms.html
Timekeepers should process and submit the reversal and/or no pay entries to coincide with the selected repayment scheduled. This form should be retained in the department. If the employee refuses to sign the REPAYMENT AGREEMENT you should not reverse the entry and bring it to the attention of your department's HR contact who will bring it to ERPDWL. The form includes several payback options.
We hope this information is helpful in navigating through this complex program, please contact the Payroll Office should you have any questions.
Thanks as always for your support and understanding
Payroll Office